Office Manager

About us🏢

We are Orbital 👋 an AI company on a mission to automate the legal segment of every property transaction in the world 🌍 We iterate rapidly to build products that utilise the bleeding-edge of Generative AI. Products that are powered by the latest foundation LLM’s (Large Language Models) including GPT-4o. This places us at the forefront of THE most advanced technological advancements of our generation 🤖 We’re spearheading an unprecedented shift in how the world’s #1 asset class is transacted, globally.

Legal reasoning is a hard problem and requires some of the smartest and most experienced professionals to solve legal challenges for their clients. Because of this we will continue to push ahead and use the most intelligent and the fastest foundational models to build an AI Assistant that can provide accurate, efficient, and reliable support to legal professionals in the world of real estate.

Already the trusted ally of thousands of lawyers and commercial property professionals in the UK 🇬🇧 across a diverse spectrum of blue-chip firms, our innovative solutions have earned accolades from the UK's magic circle law firms—Clifford Chance, Linklaters, Allen & Overy, Freshfields, and Slaughter & May—as well as renowned organisations like Tesla and Marks & Spencer. Now in the early stages of an international expansion, we're continuing to expand our talented team to support our growth.

Bolstered by the support of industry giants, including some of the world's largest real estate and insurance companies such as JLL, First American Financial, and Investec and on the back of our recent £7.5 million Series A funding round led by Parker89 🎉 , we’re on the lookout for exceptionally talented people to join us in shaping the future of property transactions under this new evolution of technological advancement.

Our vision🏆

We believe that property transactions in this century shouldn't still rely on busy lawyers checking through documents and writing reports. We're building an automated AI solution for property diligence to make transactions more efficient and transparent for everyone.

Our mission💪🏽

Our mission is to help any professional or individual involved in a property transaction to properly understand what they are getting into, from the outset, before incurring legal fees.

Our values🐸

• We are Bold & Ambitious ⚡ (changing an entire industry is hard!)
• We give Power to our People 💪 (we give exceptional people autonomy to succeed)
• We Question or Commit 🙋 (we welcome debate, but love reaching quick decisions)
• … and we Eat that Frog! 🐸 (we take on the hardest thing first)

Requirements

Role Overview🔎

As an Office Manager, you will be the backbone of the company, ensuring that everything runs smoothly and efficiently. You will be responsible for creating an atmosphere that fosters productivity and creativity while maintaining a positive and professional work environment. This is a diverse and open-ended role where you’ll get to dive into a vast array of tasks and where each week will be different, including:

• Lead initiatives to create a vibrant culture, including organising our social calendar, and thinking about celebration and recognition programs. Create delightful and impactful people experiences for our fantastic team.
• Be a team EA/PA to the leadership team, unlocking their capacity by providing administrative support
• Be the go-to person for everyday office and operational queries
• Ensure our office is a great place to work for our current and prospective colleagues, liaising with the external building management team and keeping the snack stocks full!
• Be ready to assist with various projects across the business which need extra attention, this could be; preparing for marketing events, coordinating interviews with hiring teams and candidates, organising travel arrangements as we explore international sales opportunities

You’ll get a chance to:👩‍💻 👨‍💻

• Shape the culture of one of London’s most exciting tech companies
• Be a part of a small but highly effective operations team who are central to the day to day running, and rapid growth of the company
• Work across our multidisciplinary teams,
• Be exposed to the inner workings of the business, working closely with the leadership team

You should apply if:✍️

• You are incredibly organised, have excellent attention to detail and are a natural problem solver
• You love organising events and take great pride in delighting people with socials and celebration
• You’re able to be in our London HQ 5 days per week
• You are proactive, always 2 steps ahead, eager to learn and constantly striving to exceed expectations
• You have a nimble and flexible attitude, ready to turn your hand to new things
• You are curious, hard working and intelligent and would like to begin a career in the tech world

It would also be nice if you:

• Have experience as an office manager, a PA/EA or in event management
• Are interested in Saas products, technology, and the capabilities of AI products

As part of our commitment to information security, all employees are expected to adhere to company security policies and procedures, participate in mandatory security awareness training, and ensure the secure handling of sensitive data in line with ISO 27001 standards. Reporting potential risks or incidents is a key part of fostering our culture of security and compliance.

Benefits

• Competitive starting salary of £35k - £40k
• Matched pension contributions, and equity in the company
• Flexible hours and location 
• Professional equipment and annual £1k personal development budget
• Generous parental leave and salary sacrifice nursery fee scheme through Yellownest
• Cycle-to-work scheme and bike storage at the office
• Friendly people, monthly socials, annual offsites, sports teams
• Office snacks and Deliveroo for lunch on Wednesdays
• Our office space is in Farringdon (equipped with a ping pong table!)
• 25 days paid holiday (plus bank holidays) 
• Extra day off when you move house

💡 We value diversity at Orbital, and would particularly encourage applications from those who are traditionally underrepresented in tech. We’d love to hear from you even if you don’t match all of the above criteria or are seeking other opportunities that we’re not currently advertising.