We are looking for a People Assistant on a 12 month fixed term basis to join us at Satalia, a VML Enterprise Solutions Company.

The opportunity:

You will be part of the UK People Team within Satalia, reporting into the People Operations Manager within VML Enterprise Solutions supporting a headcount of approx. 150 Satalia employees across the UK, Lithuania, Greece & Austria . Your primary role will be acting as the first point of contact for employees, providing guidance on company policies and procedures, supporting the People Operations Team and the People Partner with exciting people projects and initiatives.

What you’ll be doing:

People Responsibilities

• Provide accurate and timely information to employees and managers managing expectations along the way and responding within the agreed SLAs.
• Understanding of our people operation processes and how they fit with Satalia and our partner businesses such as VML Enterprise Solutions
• Seek for delivery improvement opportunities in collaboration with People Partners, People Operations and Talent to ensure we provide the best employee experience.
• Undertake or contribute to people projects and initiatives as and when required.
• Regularly collaborate with our People team and other stakeholders within the business to provide administrative support and advice.

General administration

• Main point of contact for all employee queries on benefits, absence, family friendly policies, probation
• Process joiners, movers and leavers on HiBoB
• Generate documentation during the employee life cycle
• Carry out the weekly People Inductions for new joiners

People Analytics

• Conduct one month check ins, midpoint probation check ins, and exit interviews, updating the People Partner with relevant feedback to support them with providing constructive feedback to the necessary key stakeholders involved.
• Utilise People Metrics and data to identify trends and areas for improvement.

Policy & Compliance

• Stay up to date on UK employment laws and regulations, ensuring compliance with UK local requirements.
• Assist in the development and implementation of People Policies, procedures and initiatives to ensure compliance with legal requirements and best practices, including communicating policy changes and updates to employees.
• Act as the initial point of contact for our people, providing guidance on company policies and procedures. As well as work with the People Partner to address and resolve issues and conflicts.

What we want from you:

• Working knowledge of HR database systems and Google sheets
• Good understanding of HR processes and functions
• Basic knowledge on UK employment law, regulations, and processes with willingness to learn
• Verbal Communication:articulate ideas clearly and confidently in both one-on-one and group settings
• Active Listening:Fully understanding stakeholders' perspectives, needs, and concerns before responding or making decisions.
• Flexibility:Adjust to changing priorities, environments, or expectations, often without clear guidance.
• Time Management:Effectively managing time and priorities, particularly in an unstructured environment.
• Resourcefulness:Seek out necessary information or resources independently
• Decision-Making:Comfortable in making informed decisions quickly, even in the face of uncertainty or incomplete information.
• Poise Under Pressure:Maintaining composure and effectiveness in challenging situations or when facing unknown
• Learning Agility:Quickly learning from new experiences and applying that knowledge to navigate unstructured or ambiguous situations.
• Diplomacy:Challenging ideas or decisions in a respectful and constructive manner, balancing assertiveness with tact.
• Empathy:Appreciating the perspectives and motivations of others, enabling constructive and respectful challenges.

What we can offer you:

Alongside the opportunity to work with some of the most exciting brands around the world, we’ll also prioritise your career development and help you grow your skills. We’ll empower you to make a difference, allow you to be yourself, and respect who you are.

We offer a great benefits package including hybrid working that works for everyone, a discretionary bonus scheme, training opportunities, competitive pension, medical insurance, life assurance, social events, opportunities to buy and sell holidays, family friendly policies, discounts with hundreds of retailers and much more.

Our personality and behaviours:We believe that we are what we do, not just what we say. Our shared values and behaviours show how to bring the VML Enterprise Solution's culture to life through the actions we all take every day:

• Connect Meaningfully
• Inspire Creatively
• Include Purposefully
• Approach Positively

Our brilliant, talented people are what makes VML Enterprise Solutions what we are. That’s why we look for people who go beyond and always push our thinking to be better than yesterday.

At Satalia

Satalia, a VML Enterprise Solutions Company, is a community of individuals devoted to working on diverse and challenging projects, allowing you to flex your technical skills whilst working with a tight knit team of high performing colleagues. As an organisation, we push the boundaries of data science, optimisation and artificial intelligence to solve the most complex problems in industry.

We build technologies that radically improve the operational efficiency, customer and employee satisfaction of our clients. We do this through product development and bespoke AI services.

Led by our founder (who is also WPP’s Chief AI Officer), Satalia’s ambition is to become a decentralised organisation of the future. Today this involves developing tools and processes to liberate and automate manual repetitive tasks, with a focus on freedom, transparency and trust. At the core of our thinking is an approach to wellbeing and inclusivity. We unpack human behaviour and unpick prejudice to ensure a safe and inviting environment. We offer true flexible working and allow our employees to find the working practice that makes them most productive. At Satalia, your opinion matters and your achievements are celebrated.

We’re using technology, and concepts like organisational swarms and decentralisation to redesign how organisations operate. Using ourselves as a testbed, we’re building the foundations for a new, more effective organisational structure that anyone can use.

We are investing massively in developing next generation generative AI tools, including workstreams covering text, image, video, audio, and research. We are building large scale, enterprise grade solutions and serving these innovations to our clients and WPP agency partners.

Satalia is a VML Enterprise Solutions company.

Our Enterprise Solutions division houses strategic consultants, creative and technical architects and skilled developers and operators that together help some of the world’s leading organisations to deliver outstanding digital experiences across all major routes to market worldwide: marketplaces, online retailers, D2C, B2B and social platforms. With over 4,200 experts in 55 operational centres across 34 countries, our capabilities span the entire buying journey from customer acquisition, through engagement, to conversion and loyalty, driving multi-channel growth for world-leading brands.

At VML, we are committed to fostering an all-inclusive work environment that is both rewarding and career-forward. Our Inclusion, Equity & Belonging initiatives, alongside the VML Foundation, reflect our dedication to giving back and making a positive impact in our communities and beyond. Our people are the heartbeat of our organization—creators, doers, innovators, makers, and thinkers—who drive not just marketing, but meaningful experiences that resonate in every action and interaction.

VML is a WPP Agency. For more information, please visitour website, and follow VML on our social channels viaInstagram,LinkedIn, andX.

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