Joining #TeamNELFT means you’ll become part of a welcoming and supportive working environment. We’re CQC rated Good, and we want you to join us on the journey towards an Outstanding rating. NELFT has sites across North East London, Essex, Kent and Medway. We provide community and mental healthcare services to adults and children within these areas.

The Trust has award winning equality and diversity initiatives and staff health and wellbeing activities. We invest heavily in your development, because when you are valued and supported, we provide the best care to our patients. We are a Level 3 Disability Confident Leader, have been featured in the Working Families Top 10 Employers benchmark for three consecutive years, and we have achieved a Carers UK Level 1 Accreditation. Along with our staff networks and training opportunities, we work hard to embed a just and compassionate culture here at NELFT.

Find out more about NELFT careers and what makes our Trust a great place to work, in this video

Job overview

An excellent opportunity has arisen in Kent Children and Young People's Mental Heath Service for a PA position. You will work together with the Strategic Clinical Lead for Kent and Medway providing support when needed and together with other Administrators. You will be an excellent communicator and have the ability to prioritise your workload ensuring that work is completed in a safe and timely manner. You will possess excellent administrative skills and good working relationships with colleagues.

Main duties of the job

The main responsibilities of the post:

Provide a high quality confidential and comprehensive administrative service.

Manage the diary and make decisions on behalf of the Strategic Clinical Lead for Kent and Medway and re-arranging diary commitments.

Work flexibly and without supervision to ensure urgent situations are addressed swiftly.

Preparing agenda, typing up minutes and following up on actions at leadership meetings.

Flexibility to travel across Kent to attend meetings as requested.

Open and sort incoming emails and other post in a timely manner, and where appropriate, personally prepare and send responses to correspondence.

Operate bring forward and reminder systems.

Undertake word processing of all documents to a high standard, in an agreed Trust style and using an appropriate referencing system.

Utilise IT skills to create reports and presentations.

Collating audits/surveys when required

Excellent organisational skills and ability to prioritise workload

Flexible with an innovative attitude which welcomes new ways of working

Working for our organisation

Probationary Period

This post will be subject to a probationary period. Internal applicants are exempt from the probationary period (unless you are an internal applicant currently part way through a probationary period or currently a bank member of staff).

Starting with NELFT

NELFT place a great deal of importance on new starters being properly welcomed and inducted into the Trust. All new starters will join the Trust on the first Monday of each month and will undertake a comprehensive induction of up to two weeks which will include mandatory training, systems training and the allocation of equipment. As part of the process new starters will have the opportunity to also meet the executive team, senior managers and attend a number of drop in sessions focussing in engagement, health and wellbeing and key processes. The induction will be held at our head office in Rainham, Essex.

Use of AI

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

Detailed job description and main responsibilities

Please see attached JD for further information regarding this role or contact Emma Vidler by e mail on ""

If you are an overseas qualified nurse and wanting to start your journey to becoming a UK based registered nurse with the NMC, you can check whether you are eligible to be supported through our Capital Nurse consortium. Please visit; . Whilst NELFT is happy to welcome overseas nurses we are unable to consider your application directly. You should submit your interest and apply through the Capital Nurse London group.

Although we are a registered sponsor organisation, we are unable to offer sponsorship for some job roles, and this will be identified through filtering questions at the start of any job application on the Trac recruitment system.

Person specification

experience

Essential criteria

working in a busy office environment

Skills

Essential criteria

Managing Meetings

Experience

Essential criteria

Previous PA knowledge

Basic knowledge of IT skills

Essential criteria

Basic knowledge of IT skills

Benefits

We believe in bringing your authentic and best self to work, in order to deliver the best care to our patients. We are committed to supporting our employees holistically. Here is a snapshot of what is on offer at NELFT:

A long-standing and award-winning approach to equality and diversity with supportive networks for ethnic minority staff, staff with disabilities or long term/chronic conditions and LGBT staff. A commitment to supporting colleagues to achieve a work life balance, through flexible working opportunities and our effortsto support our working parents and carers. This has resulted in us being recognised as a ‘Top 10 Family Friendly Employer’ from the Working Families Charity. Proactive health and wellbeing support, including access to our employee assistance programme, staff psychological support, individual wellbeing conversations and a network of health and wellbeing ambassadors. Detailed information about our wellbeing and benefits offer can be found in this link.

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that’s a job share, part time hours or another flexible pattern.