Job summary

Expected Shortlisting Date:

17/01/2025

Planned Interview Date:

27/01/2025

Due to recent and continued expansion an exciting opportunity has arisen at NPIC (National Pathology Imaging Cooperative) based at LTHT for a Senior Research Systems Administrator. The candidate will work closely with the Digital Pathology Research Systems Lead to ensure the successful implementation of systems, the on-going day-to-day management and the successful implementation of key future developments. NPIC works collaboratively with Hospital Trusts, Universities and commercial companies ranging from spinouts and SMEs to large multinationals to expand to use and impact of digital pathology and artificial intelligence and as well as the development of quality assurance tools for digital pathology.

Main duties of the job

The post-holder will be accountable for the management, development, and maintenance of several IT systems within the NPIC Programme, including Digital Pathology Research Image Management Systems. The NPIC programme is highly dependent on such systems to support the creation and use of research data, for academic and commercial partners to develop cutting-edge AI-powered diagnostic tools. The post will involve ensuring that IT Service Desk processes and services are coordinated and delivered effectively at a national level, to ensure delivery of the Service Level Agreements (SLAs) and aligned with ITIL4 processes and best practice. You will also provide an interface for other activities such as change, problem, configuration, release and IT service continuity management.

About us

Leeds Teaching Hospitals NHS Trust has been at the forefront of Digital Pathology research and innovation for over 15 years. A £50m initiative from Office for Life Sciences and the Industrial Strategy Challenge Fund has led to the scale-up of the programme. NPIC builds on that advanced starting position, uniting a consortium of academic, clinical and industry partners with a common vision - to create a world-leading centre for digital pathology and artificial intelligence (AI) on which a UK industrial sector can grow and thrive. NPIC is multidisciplinary and highly motivated team that is working to deliver these challenging ambitions, as a part of this team you can expect a supportive environment and management that is receptive to the needs of individuals and allows for continued development through training and opportunities to be involved diverse aspects of a multimillion-pound program.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.

Job description

Job responsibilities

JOB DETAILS

Job Title: Senior Research Systems Administrator

Reports to: Digital Pathology Research Systems Lead

Band: 6

Department: Research and Innovation

Location St Jamess University Hospital

AfC Job No: 4169a

JOB PURPOSE/SUMMARY

The National Pathology Imaging Co-operative is a £37m programme funded by the UK Industry Strategy Challenge Fund to accelerate the development of opportunities in Digital Pathology and Artificial Intelligence. We provide a welcoming, professional approach to the facility, a world class centre for training and knowledge exchange in digital pathology and artificial intelligence.

The post holder will be responsible for the successful implementation of systems, the on-going day-to-day management and the successful implementation of key future developments. The post holder will work alongside clinicians and health professionals to redesign current working practice/process during system implementations.

The post holder will work closely with the Digital Pathology Systems Lead to ensure that the system is effectively implemented, maintained and developed liaising closely with clinical, technical and system development staff and system suppliers.

The post holder will also provide an interface for other activities such as change, problem, configuration, release and IT service continuity management.

PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

The post-holder will be accountable for the management, development, and maintenance of several IT systems within the NPIC Programme. It will involve ensuring that IT Service Desk processes and services are coordinated and delivered effectively to all staff and sites across the Trust, to ensure delivery of the Service Level Agreements (SLAs). The candidate will manage and support the System Administrators enabling them to provide the best service to customers possible.

The post holder will liaise with senior managers, clinicians and system users across a national footprint with, directorates and partner organisations. The post holder will work with partners and the local Informatics Departments to assist in the development of any necessary interfaces. In addition, the post holder will be responsible for the provision of an effective, efficient and robust information capture and analysis service to meet national, regional and local business requirements and essentially improve recording and reporting for the patients and services in the Trust.

The role will align the Service Desk with ITIL4 processes and best practice.

Duties and responsibilities include:

To investigate and implement resolution to incidents which have breached SLA.

To investigate customer complaints.

To investigate and analyse any re-opened calls.

To role model compassionate and inclusive leadership in order to shape the creation of a collective leadership culture within Trust. This means demonstrating a consistent leadership style which;

o engages, enables and empowers others

Uses coaching to promote ownership of learning and quality improvement.

Facilitates team working and collaboration within teams / departments and across organisational boundaries.

To lead, inspire and motivate others to high performance by agreeing clear goals and objectives, providing support and guidance and creating opportunities for development

o To contribute to the development of a culture of high engagement, where staff are empowered and entrusted to provide the best services and care for patients

o To promote and facilitate innovation and continuous improvement to deliver better services for service users and patients.

To demonstrate Trust core values and behaviours.

To supervise and support the Service Desk staff, providing effective and efficient 1st line incident recording and support and 2nd line remote diagnosis and resolution services for the customer base.

To monitor and report key performance indicators on the delivery of Service Desk services against agreed Service Levels.

To plan, and re-organise as necessary, the teams work priorities to meet or exceed agreed Service Levels.

To participate in IT project delivery, providing advice and support as required where projects and initiatives include potential changes to the services provided by the Service Desk, or where such projects and initiatives could be assisted by the introduction of changes to Service Desk services.

To act as specialist for advice and diagnosis escalation for the Service Desk team and other colleagues and customers outside the team requiring such support.

To develop and implement appropriate policies and procedures with the Service Desk team to ensure service quality and consistency.

To ensure that all incoming requests to the IT Service Desk are recorded, and that all incidents are processed according to procedure in an accurate and timely fashion.

To ensure that all incidents are assigned and escalated appropriately to assist all Digital Services team to meet or exceed agreed Service Levels.

To ensure that all incidents assigned to the Service Desk are completed according to procedure and within the agreed Service Levels.

To work with Information Governance to ensure that offered Service Desk services conform to agreed security policies.

To undertake regular reviews of Service Desk practice to maintain and improve service delivery.

To work closely with the other ITSM teams to ensure consistency of support procedures and information. To support and coach colleagues and customers as required developing their knowledge and skills to meet technical and operational targets.

To organize and lead service desk Team meetings.

Accountability for the leadership of the service desk staff.

Administration of the ITSM tool. To ensure the system is up to date and to continually review the quality of the system. Engage with ITSM vendor for any new upgrades, patches and releases.

Provide a high level of customer service and satisfaction at all times.

Person Specification

Other Criteria

Essential

Must be skilled in a variety of PC software packages including Microsoft Office, directory management, remote control, and security remediation tools. Good oral and written communication skills.

Qualifications

Essential

Degree or equivalent experience in an IT-based subject which incorporates elements of practical hardware and software support or service delivery. ITIL Service Management certification.

Desirable

Certification/accreditation in specific IT products or technologies, such as MS Office.

Skills & behaviours

Essential

Work with minimal supervision, managing daily workloads. Demonstrate coaching and mentoring practices and tools. Learning agility and commitment to self-development.

Experience

Essential

Experience of managing an IT Service Desk. Experience in supervising 1st Line IT support staff in a performance-critical environment. Experience in the support of corporate IT systems. Experience of Automated Call distribution and IT incident management systems.

Desirable

Experience with endpoint monitoring and management tools, such as Remedy on Demand (RoD), BMC Helix or Service Now (or equivalent). Experience of leading on, and supporting, complex IT deliveries. Previous healthcare experience. Experience of IT Service Management (ITSM)