Job summary

Previous applicants need not apply (Part time role - hours per week)

SY ICB Sheffield Place are looking for a highly motivated individual to join our Safeguarding Team. This is a great opportunity to develop your knowledge on all aspects of safeguarding by supporting the Safeguarding Team with business delivery including general administrative duties and information governance support.

SY ICB Sheffield Place are looking for a highly motivated individual to join our Safeguarding Team. This is a great opportunity to develop your knowledge on all aspects of safeguarding by supporting the Safeguarding Team with business delivery including general administrative duties and information governance support.

We require someone with excellent administration skills who will develop professional working relationships both internally and externally as well as the ability to work on your own initiative with a can-do attitude. You must be able to manage your own workload whilst also working as part of a team. You will need experience in all aspects of administration and be a highly motivated individual with the ability to prioritise and adapt to the business needs.

If you have used any Artificial Intelligence (AI) programmes, such as ChatGPT to support your application, please declare this at the start of your supporting statement.

Main duties of the job

To provide an administrative function to the Safeguarding and Lookedafter Children Team. To support the development and implementation of systems and processes. To support the team with commissioning and monitoring. To administratively support all activities necessary so that theorganisation meeting its responsibilities to safeguard children, includinglooked after children and vulnerable people.

If you are interested in the role and think you have the right experience and abilities as detailed in the job description, please contact Nikki Shepherd, Designated Nurse Looked after Children or Andrea Scholey, Specialist Advisor via email for an informal discussion.

Interview date: 17th January 2025

About us

NHS South Yorkshire Integrated Care Board oversees healthand social care for a population of people. Working through our four places, Barnsley, Doncaster, Rotherham, and Sheffield, we are building on thestrengths, capacity and knowledge of all those directly involved with our localcommunities to deliver our four key aims of Improving outcomes inpopulation health and healthcare; Tackling inequalities in outcomes, experienceand access; Enhancing productivity and value for money; and Helping the NHSsupport broader social and economic development.

Our near 1,000 staff are committed to addressing the broaderhealth, public health, and social care needs of the population across SouthYorkshire through our values of One Team, Empowered and Innovative. We work as a key partner with theIntegrated Care Partnership (ICP) of health and care providers within the SouthYorkshire Integrated Care System (ICS) to collectively deliver health and careservices that meet the needs of the local population. In total there are 186 GPpractices in the region, 72,000 health and social care professionals workingacross seven NHS trusts and four local authorities, and a further 6,000voluntary, community and social enterprise sector (VCSE) organisations. We workalongside all these colleagues through local councils, our VCSEpartners and other partners to address health inequalities and widerdeterminants of health in South Yorkshire.

Job description

Job responsibilities

Collating and providing information to assist with the development of SYICB policies, strategy, procedures, and guidelines ensuring that safeguarding and quality are considered in all service developments. To assist in facilitating health community workshops / conferences / Learning & Development Activity, as appropriate, with safeguarding and quality services. Working in a collaborative way by supporting processing and monitoring systems and be accountable for their own actions. Support the Safeguarding Team in promoting and delivering a patient safety culture across the health economy, ensuring that Sheffield Place is appropriately connected into public protection arrangements. Support the Safeguarding Team to support Sheffield CCG to meet their current and future statutory requirements for areas such as the Mental Capacity Act and Liberty Protection Safeguards and the Prevent Agenda. The post holder is required to utilise the highest level of skill in relaying sensitive, highly confidential, complex, and contentious information , child protection GP reports. They will be required to do this across a range of multi-agency professionals and service users, as appropriate. Due to the nature of the work the post holder will have a current Disclosure and Barring certificate in line with Safeguarding Boards expectations.

Person Specification

Knowledge and Understanding

Essential

Understanding of information governance, GDPR and confidentiality In-depth knowledge of Microsoft Office packages, including Excel and Power-point, internet, e-mail etc Understanding of equality and diversity issues and how this affects patients, visitors and staff

Desirable

Understanding of the Safeguarding agenda Knowledge and understanding of using the web and web-based information products (including the Intranet) Knowledge of current NHS Policies

Experience

Essential

Significant experience of working in the NHS

Desirable

Experience of working within a safeguarding team Experience of coordinating projects Significant experience of working in the NHS

Skills and Competencies

Essential

Working effectively as part of a team in a busy office Significant experience of servicing, taking, and transcribing formal minutes at high level/senior meetings Experience of managing own workload and dealing with conflicting priorities. Established written and oral presentation skills Ability to communicate in English both verbally and in writing at a high level Ability to work on own initiative whilst under pressure, including working to tight deadlines and prioritising work effectively Ability to deal with sensitive/confidential issues daily and highlight to relevant professional in the team. Professional telephone manner Attention to detail and proven organisational skills Ability to work as part of a multi-disciplinary team Excellent communication and inter-personal skills and the ability to communicate effectively at all levels in the organisation. Excellent organisation and time management skills with the ability to work unsupervised, prioritise workload, plan set and meet deadlines.

Desirable

Experience as a personal/executive assistant to a senior director or Board level officer. Experience of producing detailed written reports and presentations Communicating complex, sensitive information with a range of staff internally and externally across the organisation

Qualifications

Essential

Qualifications in administration or business studies or equivalent knowledge gained through experience