National AI Awards 2025Discover AI's trailblazers! Join us to celebrate innovation and nominate industry leaders.

Nominate & Attend

Lead Executive Assistant and EA to the CEO

Beam
Bristol
5 months ago
Applications closed

Related Jobs

View all jobs

Director/Snr Director, Data Science Consulting - Machine Learning/Artificial Intelligence (ML/AI)

Head of AI and Data Science

Head of AI and Data Science

Head of AI and Data Science

Head of AI and Data Science

Head of AI and Data Science

Beam is a global provider of ROV and hydrographic services, supported by unique artificial intelligence-based technology products. We have a vast track record in supplying services and technology to the Offshore Energy industry across the globe.

We invest in research and development, creating technology to support our clients. Our vision is to provide truly autonomous collaborative subsea robotics to perform Offshore Energy services.

 

Job Title:  Lead Executive Assistant and EA to the CEO

Department/Reporting To:  Office of the CEO, reporting to the CEO

Location: Bristol, office based 

Salary:£65,000 -  £90,000 depending on skills and experience 

Reporting to the CEO the Senior Executive Assistant will thrive in a high-performing environment. This role acts as a key support function to our Chief Executive Officer. This role also manages our team of EAs and Office Assistants.

The dynamic nature of this role requires the ideal candidate to have exemplary time management skills and to be an expert in ‘reading the play’ when it comes to assisting and deputising for our CEO. You will become be the central person running the Office of the CEO, managing the various messages and tasks that require prioritising, and making related decisions with their view in mind. This role would suit an individual who is confident in their ability to work independently to achieve outcomes from day-to-day responsibilities, to ensure the delivery of more complex value-add projects, and to delegate items to others in your team.

To excel in this role the candidate must be comfortable operating in a fast-growing tech scaleup. Being a crucial supporting role, the individual will need to be experienced and comfortable interacting with senior stakeholders across the business, with our Board, and with external stakeholders, and displaying the appropriate level of professionalism and discretion at all times.

This role will require some travel ~2 weeks a year, mostly pre planned.


Responsibilities:


Strategic Support

  • Assist in the preparation of business presentations, reports, and other materials for meetings and strategic initiatives
  • Act as a liaison between the CEO and internal/external stakeholders, ensuring smooth communication and follow-ups
  • Responding to emails on behalf of the CEO


Board Support & Planning

  • Handle logistics for board meetings, including scheduling, venue arrangements, and follow-up communications
  • Maintain and organise board-related documents, ensuring confidentiality and accuracy
  • Manage and taking board minutes


Project and Exec Coordination

  • Act as a key logistical member of the deal team, supporting planning and coordination
  • Arrange Exec Board meetings, ensuring documentation is gathered, agendas are set, and actions are tracked
  • Organise meetings, prepare agendas, research key players and document action items/decisions


Administrative & Operational Support

  • Manage the CEO’s inbox, sorting through and prioritising content
  • Manage the CEO’s calendar, prioritising appointments, managing scheduling conflicts
  • Handle travel arrangements for the CEO, including building complex itineraries, and booking travel and accommodations
  • Manage confidential and sensitive information with utmost discretion


Business Support Team Management

  • Act as the group leader for our EAs and Office Admins, ensuring alignment across team members, prioritising group work, and keeping tabs on our team’s culture and needs


Essential Experience:

  • Proven experience as an Executive Assistant, preferably supporting C-level executives. 5+ years supporting at EA level with 8+ years of work experience
  • Strong organisational, multitasking, and time-management skills with the ability to plan and prioritise to meet deadlines
  • Experience supporting at board level, with a strong understanding of board functions
  • Experience in project management and managing the assignment of priorities and tasks for a team of business support staff
  • Experience as a people manager, ideally as a team leader
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • High level of discretion, confidentiality, and loyalty
  • Proactive approach to support with strong problem-solving and decision-making capabilities
  • Flexible and adaptable, with an understanding of the demands of supporting a busy CEO
  • Business and commercial acumen
  • Growth mindset and strong emotional intelligence
  • Knowledge and understanding of corporate finance, deal teams/fundraising, and/or strategic planning processes


Desired Experience:

  • Previous experience in a growth/scale up environment strongly preferred
  • Experience with stakeholder management in a 250+ person company

About Beam

At Beam, we bring the technology to transform offshore wind through AI and robotic automation, alongside the determination to tackle the significant challenges ahead. We’re committed to making the transition to renewable energy a reality.

Through industry-defining R&D and transformative partnerships, we’re reshaping what it means to work in offshore wind. Beam is making wind farm development more efficient, reducing risk, complexity and cost, while helping to cure an unsustainable dependence on oil and gas.

Check out theLatest Beam Updates

Together, we are Beam. And we’re leading the charge towards a sustainable future.


Benefits

People join Beam because they are excited by the possibility of leaving their own mark on the world and developing solutions that solve real world problems. Although we share the same vision, we value varied perspectives and adapt to fit different people from all walks of life. Not only does that make for a genuinely awesome team of colleagues, but it also makes day-to-day life more interesting, and it’s how we keep evolving and getting better at what we do.

What’s in it for you? You’ll get to work with a passionate, smart and highly driven team with an incredible range of skills. 

In addition, you’ll get an extensive range of benefits so you can focus on doing your very best work:  

  • Flexible working options including compressed hours 
  • 33 days annual leave increasing 2 days a year up to 43 days after 6 years
  • Private medical insurance, including Dental & Optical 
  • Career and learning development through paid courses, conferences and events
  • Curiosity fund – up to £500 to spend on learning which is not role related
  • Up to 10% company bonus
  • Pension up to 6% company contribution
  • Life assurance paid at 4X salary
  • Volunteering day, to give back to your local community
  • Enhanced maternity and adoption leave
  • Cycle to work scheme
  • Recognition & rewards for doing great work and living our values and behaviours

Join Beam in our mission to make the world a cleaner, greener and safer place by deploying technology for good.

  

Interview Process

At Beam, we've designed a straightforward interview process to ensure the best fit for both you and the company. We have adopted anonymised recruitment. This means that your name, date of birth and other personal details will not be seen by the hiring team.

  • Application:Begin by submitting your application with your CV, highlighting your skills and experience relevant to the job. Answer key questions on elements that are important to the role.
  • Talent Partner Interview:We will tell you more about the role, the team and Beam’s mission. This is a two-way conversation; we want to learn about your motivation, what you can bring to Beam, and provide answers to your questions.
  • Aptitude Test:Demonstrate your critical thinking, problem-solving abilities, and workplace personality through an aptitude test.
  • In-Person Interview: Meet with our CEO for an in-person discussion for 90 minutes. This is your opportunity to express your thoughts on the role and ask any final questions. We'll clarify expectations and ensure this role aligns with your aspirations.
  • Offer!If you are successful in the process, you'll receive an offer to join Beam and become part of our team.

 

We value the diversity of our teams and are committed to supporting and welcoming individuals from all backgrounds, knowing that every perspective is a valuable part of our success. Should you require any reasonable adjustment throughout the recruitment process, please do not hesitate to let a member of the Talent team know.

Join Beam, pioneer technology for a sustainable world, apply now.

National AI Awards 2025

Subscribe to Future Tech Insights for the latest jobs & insights, direct to your inbox.

By subscribing, you agree to our privacy policy and terms of service.

Industry Insights

Discover insightful articles, industry insights, expert tips, and curated resources.

Return-to-Work Pathways: Relaunch Your AI Career with Returnships, Flexible & Hybrid Roles

Stepping back into the workplace after a career break can feel like embarking on a whole new journey—especially in a cutting-edge field such as artificial intelligence (AI). For parents and carers, the challenge isn’t just refreshing your technical know-how but also securing a role that respects your family commitments. Fortunately, the UK’s tech sector now boasts a wealth of return-to-work programmes—from formal returnships to flexible and hybrid opportunities. These pathways are designed to bridge the gap, equipping you with refreshed skills, confidence and a supportive network. In this comprehensive guide, you’ll discover how to: Understand the booming demand for AI talent in the UK Leverage transferable skills honed during your break Overcome common re-entry challenges Build your AI skillset with targeted training Tap into returnship and re-entry programmes Find flexible, hybrid and full-time AI roles that suit your lifestyle Balance professional growth with caring responsibilities Master applications, interviews and networking Whether you’re returning after maternity leave, eldercare duties or another life chapter, this article will equip you with practical steps, resources and insider tips.

LinkedIn Profile Checklist for AI Jobs: 10 Tweaks That Triple Recruiter Views

In today’s fiercely competitive AI job market, simply having a LinkedIn profile isn’t enough. Recruiters and hiring managers routinely scout for top talent in machine learning, data science, natural language processing, computer vision and beyond—sometimes before roles are even posted. With hundreds of applicants vying for each role, you need a profile that’s optimised for search, speaks directly to AI-specific skills, and showcases measurable impact. By following this step-by-step LinkedIn for AI jobs checklist, you’ll make ten strategic tweaks that can triple recruiter views and position you as a leading AI professional. Whether you’re a fresh graduate aiming for your first AI position or a seasoned expert targeting a senior role, these actionable changes will ensure your profile stands out in feeds, search results and recruiter queues. Let’s dive in.

Part-Time Study Routes That Lead to AI Jobs: Evening Courses, Bootcamps & Online Masters

Artificial intelligence (AI) is reshaping industries at an unprecedented pace. From automating mundane tasks in finance to driving innovation in healthcare diagnostics, the demand for AI-skilled professionals is skyrocketing. In the United Kingdom alone, AI is forecast to deliver over £400 billion to the economy by 2030 and generate millions of new jobs across sectors. Yet, for many ambitious professionals, taking time away from work to upskill can feel like an impossible ask. Thankfully, part-time learning options have proliferated: evening courses, intensive bootcamps and flexible online master’s programmes empower you to learn AI while working. This comprehensive guide explores every route—from short tasters to deep-dive MScs—showcasing providers, course formats, funding options and practical tips. Whether you’re a career changer, a busy manager or a self-taught developer keen to go further, you’ll discover a pathway to fit your schedule, budget and goals.