About EIT:
The Ellison Institute of Technology (EIT) Oxford’s purpose is to have a global impact by fundamentally reimagining the way science and technology translate into end-to-end solutions and delivering these solutions in programmes and platforms that respond to humanity’s most challenging problems.
EIT Oxford will ensure scientific discoveries and pioneering science are turned into products for the benefit of society that can have high-impact worldwide and, over time, be commercialised to ensure long-term sustainability.
Led by a faculty of world experts, EIT Oxford seeks to solve the world’s most challenging problems across four high-risk, high-reward, high-impact humane endeavours: health and medical science; food security and sustainable agriculture; climate change and clean energy; and government innovation in an era of artificial intelligence.
EIT Oxford is investing significant resources in a new world-class research and development facility in the Oxford Science Park. Set for completion in 2027, the state-of-the-art campus includes 300,000 sq ft of research laboratories, an oncology and preventative care clinic, and educational and meeting spaces. Together, they create the perfect environment for EIT Oxford experts to take ground-breaking ideas from research to broad implementation. The new facility will further EIT’s current partnership with the University of Oxford and become the new home for Ellison Scholars.
EIT Oxford is committed to cultivating a community where excellence is achieved through collaboration, trust, innovation and tenacity. We foster an environment where everyone’s experience and expertise are valued. We are curious and resilient in our efforts to drive long-term, sustainable innovation to meet humanity’s most enduring challenges.
EIT Oxford are currently looking to hire an Executive Assistant (EA) to join the team where you will be supporting one of our Senior Executives and their team. It is an exciting time to join EIT Oxford as we have some ambitious plans that are going to be happening and so this role will require someone who is highly organised and able to support both administratively and strategically.
Key Responsibilities:
Administrative Support:
- Diary and inbox management
- Travel arrangements (local, national and international), providing clear travel schedules to include accommodation, travel documentation and any visa requirements
- Being the key contact and acting as the gatekeeper for any internal and external calls or meetings
- Booking breakfast, lunch and dinner meetings as necessary
- Expense management – providing monthly reports and submit for approval
Meetings and Business Appointments
- Supporting all meetings, (in person and virtual), which will include Board meetings, booking meeting rooms ensuring all equipment needed is available, agendas, preparations of reports/presentation packs and refreshments
- Liaise with senior executives, board members, management and support staff internally/externally to arrange and distribute meeting invites, minutes and board packs.
- Attend meetings, take detailed notes, distribute minutes, and follow up on agenda items and action points
- Attend meetings if needed in the absence of your Executive and provide accurate summary topics and clear action points and outputs
- Assist in preparing high-level presentations, reports and briefing materials as required, using Excel, Word and PowerPoint
Requirements
Qualifications & Experience:
- Significant EA experience supporting senior executives and their teams within a fast-paced, changing environment
- Ideally you will have worked within industries such as finance, economics, consulting or government sectors
- Outstanding organisational ability, someone who can naturally multitask and prioritise workloads to ensure nothing is missed
- Able to prepare slide decks, meeting/agenda, and minutes of meetings.
- Experienced in handling confidential and sensitive information
- Will have strong working knowledge of Microsoft 365, business messaging and project management tools
- Have been responsible for collating data, conducting research for presentation and reports
- Strong communication and interpersonal skills, with experience engaging with senior stakeholders and external partners.
Additional nice to have skills:
- Available to start immediately would be an advantage
- Currently recruiting more than one role so it would be great if you have experience of managing remote teams or have supporting a HR department
Benefits
Terms of Appointment:
- You must have the right to work permanently in the UK with a willingness to travel as necessary.
- You will live in, or within easy commuting distance of, Oxford.
- During peak periods, some longer hours may be required and some working across multiple time zones due to the global nature of the programme.
Why work for EIT:
At the Ellison Institute, At EIT, we believe a collaborative, inclusive team is key to our success. We are building a supportive environment where creative risks are encouraged, and everyone feels heard. Valuing emotional intelligence, empathy, respect, and resilience, we encourage people to be curious and to have a shared commitment to excellence. Join us and make an impact!
We offer the following salary and benefits:
- Salary: 40K - 50K + travel allowance & bonus
- Private Medical Insurance
