Document Controller

Beam is a global provider of ROV and hydrographic services, supported by unique artificial intelligence-based technology products. We have a vast track record in supplying services and technology to the Offshore Energy industry across the globe.

We invest in research and development, creating technology to support our clients. Our vision is to provide truly autonomous collaborative subsea robotics to perform Offshore Energy services.

Location:  Aberdeen, Hybrid - 3+ days a week in our office

Salary: Highly Competitive 

Document Controller

As Document controller you will be a vital member of the operational business unit, supporting the delivery of projects as well as assisting in the maintenance and improvement of the company’s Integrated Management System (IMS).

You will be a founding member of the document controller team and report functionally to the QHSE Manager and operationally to the Project Managers as required.

Main Responsibilities

• Control of all documentation (incoming and outgoing) from the project management team, including its registration, numbering, filing and distribution utilising in-house Document Management Systems (eg: Caiman), to allow for rapid and efficient retrieval of documentation.
• Responsible for the production and maintenance of the Master Document Register(s)
• Controlling correspondence via Project mailboxes, as necessary
• Assisting the Project Manager with collation, formatting and issue of “As-Built” dossiers
• Conducts thorough Quality checks on documentation to ensure consistency in application of document formats, numbering, naming protocols etc
• Project DC focal point between Beam and Client
• Archive Project documentation in accordance with Beam Archiving Procedure
• Assisting with the collation, formatting and issue (upload) of documents to the IMS

You should apply if you have:

Essential:

• Good standard of education.
• Good understanding of Document Control applications, systems and processes.
• Good organisational skills and attention to detail.
• Competent in use of IT systems, e.g.: Office365, SharePoint, Caiman, Adobe Acrobat.
• Good interpersonal skills.
• Ability to cope with periods of intense workload.

Desirable:

• Project Document Control experience in a similar industry
• Secretarial or Business Administration qualification(s)

About Beam

At Beam, we bring the technology to transform offshore wind through AI and robotic automation, alongside the determination to tackle the significant challenges ahead. We’re committed to making the transition to renewable energy a reality.

Through industry-defining R&D and transformative partnerships, we’re reshaping what it means to work in offshore wind. Beam is making wind farm development more efficient, reducing risk, complexity and cost, while helping to cure an unsustainable dependence on oil and gas.

Together, we are Beam. And we’re leading the charge towards a sustainable future.

Benefits:

People join Beam because they are excited by the possibility of leaving their own mark on the world and developing solutions that solve real world problems. Although we share the same vision, we value varied perspectives, and we adapt to fit different people from all walks of life. Not only does that make for a genuinely awesome team of colleagues, but it also makes day-to-day life more interesting, and it’s how we keep evolving and getting better at what we do.

What’s in it for you? You’ll get to work with a passionate, smart and highly driven team with an incredible range of skills. Other benefits include:

• 33 Days Annual Leave increasing 2 days a year up to 43 days
• Private medical insurance, including Dental & Optical.
• Career and learning development through paid courses, conferences and events.
• Curiosity fund – up to £500 to spend on learning which is not role related.
• Up to 10% company bonus.
• Pension up to 6% company contribution.
• Volunteering day, to give back to your local community.
• Enhanced maternity and adoption leave.
• Cycle to work scheme.
• Flexible working options including compressed hours.
• Hybrid working, up to 3 days working from home.

We value the diversity of our teams and are committed to supporting and welcoming individuals from all backgrounds, knowing that every perspective is a valuable part of our success. Should you require any reasonable adjustment throughout the recruitment process, please do not hesitate to let a member of the Talent team know.