Executive Assistant to CTO

Be a part of our mission tomake the world cleaner greener and safer while enjoying a trulyinclusive and supportive workplace.

Location: Bristol UK Officebased

Salary:Up to45000 startingsalary

Vaarstfocuses on making the world a cleaner greener and safer place bydeploying technology for good. Were using techniques inartificialintelligenceautonomy computer vision and marine robotics to createa difference in the world with underwater technology for ourclients in offshore wind and the subseaindustry.

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Founded in 2021 by our sister company Rovco weveannounced funding of more than 20 million been voted one of themost innovative and sustainable companies working towards net zeroand won awards for Best Use of AI and Best Technology Innovation.

Discover your place in a hybrid team of 100people that celebrates diversity knowing that every perspective isa valuable part of our success and that empowers you to achieve afulfilling worklife balance.

JobTitle:ExecutiveAssistant

We arelooking for an Executive Assistant who thrives in a fastpacedhighperforming environment to support our Chief Technology Officer.

The dynamic nature at Vaarst requires you tohave exemplary time management skills and to be an expert inreading the play when it comes to anticipating the needs ofstakeholders and tasks that require prioritising. This role wouldsuit an individual who is confident in their ability to workindependently to achieve outcomes from daytoday responsibilities tomore complex valueadd projects.

To thrive in thisrole you must be comfortable operating in a technical environmentdeveloping knowledge over time and deploying this in your daytodaywork. Being a crucial supporting role you will need to beexperienced and comfortable interacting with senior stakeholdersacross the business and display the appropriate level ofprofessionalism and discretion at alltimes.

In addition this is anincredible opportunity to help further the transition to renewableenergy.

Objectives& Responsibilities:

Vaarstis an exciting and dynamic environment meaning these are likely tochange as we grow upon joining your objectives and responsibilitieswill include:

• Workingdirectly with the CTO to support all aspects of their daily workroutine

• Maintain the CTOcalendar including scheduling meetings appointments travel (mayinclude domestic and international) publicappearances

• Managingexpenses for the CTO and theirteam

• Organise and attendselect meetings take notes capture action items and supportfollowthrough

• Generaladministrative duties such as preparing memos letters presentationdecks and otherdocuments

• Ownership of thepatenting process managing relationships with IP lawyers budgetingtracking etc

• Manage phonecalls taking messages and supporting external visitors or guestsDeal with highly sensitive and confidential informationappropriately demonstrating a high level of emotionalintelligence

• Workingacross the technical team to support initiatives and positiveculture
• Ownership of adhoc projects andactivities from conception to completion as well as supportingprojects within the tech teams asrequired

• Provide supportto the Business Support team working closely with the EAs andoffering cover whenrequired

Youshould apply if you have.

(weknow its tough but please try to avoid the confidence gap. You donthave to match all the listed requirements exactly to be consideredfor this role):

• Proactiveapproach to supporting the CTO and problemsolving with strongdecisionmakingcapabilities

• Growthmindset and emotional intelligence
• Stronginterpersonal skills with a positive and kind attitude Ability torepresent their Executive acting as an extension of that person andensuring discretion and confidentiality at alltimes.

• Be able to work ina fastmoving environment whilst being adaptable in a rapidlygrowingcompany

• Exceptionalorganisational skills with the ability to plan and prioritiseaccordingly to meetdeadlines

• Excellentcommunication skills both verbal andwritten.
• Flexible and adaptable with anunderstanding of the demands of supporting a busyExecutive.

• Business andcommercialacumen

Benefits

At Vaarstwerecommitted to creating a diverse and inclusive workplace whereeveryone can thrive. Our hybridremote approach and stateoftheartBristol Office Hub provide a welcoming space designed to nurtureyour creativity productivity and wellbeing.

Inaddition youllget an extensive range of benefits so you can focus on doing yourvery best work:

• Flexible working soyou can work when is best for you
• 25 daysannual leave to start with increasing to 35 days after 6 years bankholidays
• Private medical insurance includingDental optical which can be extended to yourfamily
• Career and learning development throughpaid courses conferences and events
• Curiosityfund up to 500 to spend on learning which is not role related
• Up to 10% company bonus
• Pension up to 6% company contribution
• Life assurance 4X basesalary
• Volunteering day to give back to yourlocal community
• Enhanced maternity andadoption leave
• Cycle to work scheme
• Recognition & rewards for doing greatwork and living our values and behaviours
• Flexible working options including reducedhours job share phased return to work term time working compressedhours
• Were a sociable tightknit team withmonthly socials
• Hybrid working Most teams workin our offices 2 days a week to collaborate and be hands on withour technology. When you do visit our Bristol office is 10 minutewalk from the train station with a balcony fresh fruit snacks anddrinks in the office

Join Vaarst in ourmission to make the world a cleaner greener and safer place bydeploying technology for good.

InterviewProcess

At Vaarst weve designed astraightforward interview process to ensure the best fit for bothyou and the company. We have adopted anonymised recruitment. Thismeans that your name date of birth and other personal details willnot be seen by the hiring team.

• Application:Begin by submitting your application with your CV highlighting yourskills and experience relevant to the job. Answer key questions onelements that are important to therole.
• AptitudeTest:Demonstrate your critical thinkingproblemsolving abilities and workplace personality through anaptitude test. It includes a timed cognitive exercise and aworkplace personalityquestionnaire.

• TalentPartner Interview:We will tell you more about therole the team and Vaarsts mission. This is a twoway conversation;we want to learn about your motivation what you can bring to Vaarstand provide answers to yourquestions.

• TeamInterview:Engage in a 1hour interview with our CTOand Executive Assistant. Experience the role firsthand and shareyour skills and experience. Well discuss our technologies keyskills and team dynamics. As always feel free to ask any questionsyou mayhave.

• Offer!If you are successful in the process youll receive an offer to joinVaarst and become part of our team.

We value thediversity of our teams and are committed to supporting andwelcoming individuals from all backgrounds knowing that everyperspective is a valuable part of our success. Should you requireany reasonable adjustment throughout the recruitment process pleasedo not hesitate to let a member of the Talent team know.

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