United States ADMINISTRATIVE ASSISTANT BIRMINGHAM Birmingham / Graduate / Number of vacancies: 1
Administration: Provide administrative executive support to Management controlling and registering of expenses, including the request and registry of checks. Support the MIS process: feed information into the systems periodically, reconcile management and accounting information, support the information flow to the headquarters. Support employees in the time and expenses reporting processes. General administrative responsibilities: office reception desk, calls, mailing, shipping, filing and copying. Manage procurement of all office supplies, equipment and furniture. Monitor and control office supplies and hardware. Support relationship with outsources and vendors (CPA, lawyer, training companies, real-state brokers, insurance brokers and companies, etc.). Filing and maintenance of contracts (clients, office, provider, vendors, etc) and activation of renewal processes. Support relationship with clients: meeting arrangement, invoice process. Human Resources: Support personnel recruiting process: contact with Universities, arrange meetings with candidates and update Human Resources Data Bases. Collaborate in “welcome process” for new hires. Support training activities; manage process related to internal “library” and available training documentation. Marketing: Organization of meetings and seminars relating the Financial Industry: contact assistance and follow up, hotel services, catering, etc). Organization of yearly corporate events (Christmas dinner, USA yearly meetings, etc). Support to the execution of Social Action activities. Travel: Manage contacts with hotels, apartment owners, flights and trains booking agencies. Search for best offers ensuring the application of corporate policies. Execution of reservations and bookings.
Requirements
Fluent English, conversational Spanish. Strong verbal and written communication skills. Ability to effectively negotiate with customers, vendors and internal staff. Proven organizational skills with extremely strong attention to details. Positive attitude, be energetic, enthusiastic, and be able to manage own time. Proven ability to work simultaneously in multiple tasks, problem solve, be a self starter. Manage confidential information and activity with extreme professionalism. Strong skills and expertise in Microsoft Office. Previous experience in office management and administrative tasks.
We Offer The best environment to develop talent Employment contract with attractive conditions and competitive benefits. We offer the opportunity to join a firm thatprovides everything necessary for maximum professional development. Growth and learning in internationalenvironments. Integration into an extraordinary team ofprofessionals, whose values and corporate culture are a benchmark in theindustry.
Ongoing training plan, with approximately 10% of business turnover spent in training
Specialistknowledge courses, external expertcourses,professional skills courses and language courses.
Last yearour staff as a whole received over 250,000hours oftraining spanning more than 575 courses.
Clearly defined career plan
Internal promotion based solely on merit.
Partnership-basedmanagement model offers all professionalsthe opportunity to become part of the Firm’s group of partners.
Complementary experiencies University: we maintain a close relationship with the world’s most prestigious universities Social Action: we organize more than 30 community support activities. Sports Club: internal and external tournaments.
For more information about Management Solutions and the professional careers we offer, we invite you to visit our website at: www.managementsolutions.com
At Management Solutions we believe in equal opportunities. In our selection process, all qualified applicants are equally considered for employment regardless of race, color, religion, national origin, sex, gender identity, sexual orientation, age, marital status, disability, and any other characteristic protected by law.
More on Management Solutions Management Solutions is an international consulting firm whose core mission is to deliver business, risk, financial, organisational and process-related advisory services, targeting both functional aspects and the implementation of related technologies.
The best environment to develop talent
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Are you a student? If you are in the final years of your degree, we would also like to hear from you. Management Solutions has agreements with the most prestigious universities to offer students their first experience with the business world. The Firm offers paid work experience and flexible hours with the possibility of students becoming part of the Firm upon graduation.
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At Management Solutions we believe in equal opportunities. In our selection process, all qualified applicants are equally considered for employment regardless of race, color, religion, national origin, sex, gender identity, sexual orientation, age, marital status, disability, and any other characteristic protected by law.
